SOP for Developing E-Learning Modules for EHS Awareness

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SOP for Developing E-Learning Modules for EHS Awareness

Standard Operating Procedure for Developing E-Learning Modules for Environmental, Health, and Safety (EHS) Awareness

1) Purpose

The purpose of this SOP is to provide a structured approach for developing e-learning modules to enhance Environmental, Health, and Safety (EHS) awareness among employees, ensuring accessibility, consistency, and regulatory compliance.

2) Scope

This SOP applies to all departments and personnel involved in designing, developing, implementing, and maintaining e-learning modules for EHS awareness within the organization.

3) Responsibilities

  • EHS Manager: Approve the content and oversee the e-learning module development process.
  • Instructional Designer: Design and structure e-learning content to ensure effectiveness and engagement.
  • Content Developers: Create and compile accurate, up-to-date EHS training materials for the modules.
  • IT Team: Support the technical development and deployment of the e-learning platform.
  • Employees: Complete assigned e-learning modules within the stipulated timeframe.
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4) Procedure

4.1 Planning E-Learning Modules

  1. Define Learning Objectives:
    • Determine key takeaways for employees, such as hazard identification, PPE usage, and emergency response procedures.

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  2. Identify Target Audience:
    • Tailor content for specific groups, such as new hires, high-risk job roles, or all employees.
  3. Select Module Topics:
    • Prioritize critical EHS topics, including workplace ergonomics, chemical handling, and fire safety.

4.2 Developing E-Learning Content

  1. Create Educational Content:
    • Develop text, images, videos, and animations that explain EHS concepts clearly and effectively.

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  • Incorporate Interactive Elements:
    • Add quizzes, drag-and-drop activities, and scenario-based questions to engage learners.
  • Design for Accessibility:
    • Ensure the content is mobile-friendly and accessible to all employees, including those with disabilities.
  • Use Visual Aids:
    • Incorporate visuals such as safety symbols, infographics, and flowcharts to enhance understanding.

    • 4.3 Structuring the E-Learning Modules

    1. Organize Content Logically:
      • Divide the content into sections or modules, such as Introduction, Best Practices, and Assessment.

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    2. Set Module Duration:
      • Keep modules concise, ideally between 15–30 minutes, to maintain engagement.
    3. Add Navigation Features:
      • Include a clear menu, progress tracker, and “back” and “next” buttons for ease of use.
    4. Embed Knowledge Checks:
      • Place quizzes at the end of each section to reinforce learning and assess understanding.

    4.4 Testing and Deployment

    1. Test the Modules:
      • Conduct a pilot run with a small group to identify technical issues, content gaps, or usability concerns.

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    2. Fix Identified Issues:
      • Address any feedback or technical problems before the final rollout.
    3. Deploy the Modules:
      • Upload the modules to the organization’s Learning Management System (LMS) or e-learning platform.
    4. Notify Employees:
      • Inform employees about the availability of modules, deadlines for completion, and how to access them.

    4.5 Monitoring and Updates

    1. Track Completion Rates:
      • Monitor employee progress and completion through the LMS and follow up with non-compliant individuals.

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    2. Gather Feedback:
      • Collect employee feedback on the modules’ relevance, usability, and overall effectiveness (Annexure 1).
    3. Update Content Regularly:
      • Revise modules periodically to reflect changes in regulations, technology, or workplace practices.

    5) Abbreviations, if any

    • EHS: Environmental, Health, and Safety
    • LMS: Learning Management System

    6) Documents, if any

    • E-Learning Development Plan
    • Feedback Forms
    • Module Completion Records

    7) Reference, if any

    • ISO 45001 Occupational Health and Safety Standards
    • Internal EHS Policies
    • Industry Standards for E-Learning Design

    8) SOP Version

    Version: 1.0

    Annexure

    Template 1: Module Feedback Form

     
     
     Question Response 
     
     Was the content relevant to your job?  
     
     How would you rate the module’s usability?  
     
     Suggestions for improvement:

    Template 2: Module Completion Record

     
     
     Date Employee Name Module Name Completion Status Score 
     
     DD/MM/YYYY Jane Doe Fire Safety Basics Completed 90%
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