Standard Operating Procedure for Inventory Control in Aerosol Production
1) Purpose
The purpose of this SOP is to establish procedures for the systematic control and management of inventory within the aerosol production facility. Effective inventory control ensures accurate tracking, availability of materials, and minimizes the risk of stockouts or excess inventory.
2) Scope
This SOP applies to all inventory items, including raw materials, packaging materials, intermediate products, and finished aerosol products at [Company Name].
3) Responsibilities
Inventory Manager: Oversee inventory control activities and maintain accurate inventory records.
Production Planning: Coordinate with production teams to forecast material requirements and maintain optimal inventory levels.
Warehouse Personnel: Execute inventory transactions and ensure physical stock matches system records.
Quality Assurance (QA): Monitor inventory practices to ensure compliance with quality standards and regulatory requirements.
4) Procedure
4.1 Inventory Planning:
4.1.1 Review production schedules and forecasts to determine inventory requirements.
4.1.2 Maintain inventory levels based on lead times, consumption rates, and safety stock considerations.
4.1.3 Collaborate with procurement and production departments to align inventory levels with production needs.
4.2 Receipt and Inspection:
4.2.1 Receive incoming materials and products, verifying quantities and documentation against purchase orders.
4.2.2 Inspect materials for damage, defects, or discrepancies and document inspection results.
4.2.3 Quarantine materials that do not meet acceptance criteria pending QA approval.
4.3 Storage and Allocation:
4.3.1 Allocate storage locations based on material type, storage requirements, and FIFO (First In, First Out) principles.
4.3.2 Label all inventory items with identification tags or labels indicating product name, lot number, and expiration date.
4.3.3 Maintain segregation of materials to prevent cross-contamination and ensure traceability.
4.4 Inventory Transactions:
4.4.1 Record all inventory transactions promptly and accurately in the inventory management system.
4.4.2 Update inventory records to reflect receipts, issues, transfers, adjustments, and disposals.
4.4.3 Conduct regular reconciliation of physical inventory counts with system records to identify discrepancies.
4.5 Inventory Control Measures:
4.5.1 Implement cycle counting and periodic physical inventory audits to ensure inventory accuracy.
4.5.2 Monitor inventory levels and initiate replenishment orders based on reorder points and economic order quantities.
4.5.3 Address inventory discrepancies promptly through investigation and corrective actions as per SOPs.
4.6 Documentation and Record Keeping:
4.6.1 Maintain comprehensive records of all inventory transactions, including receipts, issues, adjustments, and transfers.
4.6.2 Document any deviations from SOPs and corrective actions taken.
4.6.3 Archive inventory records in a secure and organized manner for traceability and regulatory inspections.
5) Abbreviations, if any
FIFO: First In, First Out
QA: Quality Assurance
SOP: Standard Operating Procedure
EOQ: Economic Order Quantity
6) Documents, if any
Inventory Control SOP Manual
Inventory Transaction Records
Inventory Reconciliation Reports
Cycle Counting Procedures
7) Reference, if any
GMP Guidelines
FDA Guidance for Industry: Current Good Manufacturing Practice for Finished Pharmaceuticals
ISO 9001: Quality management systems – Requirements
8) SOP Version
Version 1.0
