Inventory Management – Standard Operating Procedure
1) Purpose
To establish guidelines for managing inventory levels, storage, and distribution of pharmaceutical products within the inventory management department.
2) Scope
This SOP applies to all aspects of inventory management including receipt, storage, handling, distribution, and inventory control.
3) Responsibilities
Inventory Management Team: Responsible for managing inventory levels and ensuring accuracy.
Warehouse Team: Responsible for physical handling, storage, and distribution of inventory.
4) Procedure
4.1) Receipt of Incoming Inventory:
4.1.1) Receive incoming inventory from suppliers or production.
4.1.2) Verify quantities and condition of received inventory against accompanying documentation.
4.2) Storage and Labeling:
4.2.1) Store inventory in designated locations based on storage conditions (e.g., temperature, humidity).
4.2.2) Label inventory with appropriate identification information including lot numbers and expiry dates.
4.3) Inventory Control:
4.3.1) Conduct regular cycle counts and physical inventories to reconcile actual inventory levels with records.
4.3.2) Implement inventory control measures to prevent stockouts and excess inventory.
4.4) Distribution:
4.4.1) Prepare inventory for distribution based on order requirements.
4.4.2) Ensure accurate picking, packing, and shipping of inventory to internal or external customers.
4.5) Inventory Reconciliation:
4.5.1) Reconcile inventory discrepancies promptly through investigation and corrective actions.
4.5.2) Update inventory records and documentation based on reconciliation outcomes.
4.6) Documentation and Records:
4.6.1) Maintain accurate records of inventory transactions, movements, and balances.
4.6.2) Document inventory management activities including audits, adjustments, and disposal processes.
5) Abbreviations, if any
N/A
6) Documents, if any
- Inventory Receipt Records
- Inventory Storage Location Maps
- Inventory Control Logs
- Inventory Reconciliation Reports
7) Reference, if any
Regulatory Guidelines: FDA CFR Part 211. Inventory Control, ISO 13485:2016
Industry Standards: Good Distribution Practice (GDP)
8) SOP Version
Version 1.0