Standard Operating Procedure for Maintenance of Distribution Centers

1) Purpose

The purpose of this SOP is to establish guidelines for the maintenance and operation of distribution centers in pharmaceutical manufacturing facilities to ensure efficient and safe distribution of products.

2) Scope

This SOP applies to all distribution centers used within the facility premises.

3) Responsibilities

The Logistics and Distribution Department is responsible for implementing and adhering to this SOP. Distribution Center Managers and designated personnel are responsible for the maintenance and operation of distribution centers.

4) Procedure

1. General Maintenance
   1. Develop a general maintenance schedule for distribution centers, covering structural integrity, lighting, ventilation, and equipment maintenance.
   2. Inspect distribution center infrastructure, including floors, walls, roofs, and loading docks, regularly for signs of wear, damage, or degradation.
2. Equipment Maintenance
   1. Maintain and calibrate distribution center equipment such as conveyors, sorting systems, forklifts, and pallet jacks according to manufacturer recommendations and operational requirements.
   2. Inspect equipment for proper functioning, safety features, and operational efficiency.
3. Inventory Management
   1. Implement inventory management procedures to ensure accurate stock levels, rotation of products, and efficient picking and packing processes.
   2. Regularly audit inventory records and perform cycle counts to maintain inventory accuracy.
4. Security and Safety
   1. Enforce security protocols to protect products from theft or unauthorized access.
   2. Ensure compliance with safety regulations regarding aisle space, emergency exits, fire protection systems, and hazard communication.
5. Documentation and Reporting
   1. Maintain accurate records of distribution center inspections, maintenance activities, equipment calibrations, inventory audits, security incidents, and safety inspections.
   2. Document any deviations from standard operating procedures and corrective actions taken.

5) Abbreviations, if any

SOP: Standard Operating Procedure

6) Documents, if any

General Maintenance Schedule, Equipment Calibration Records, Inventory Management Procedures, Security Protocols, Safety Inspection Reports, Inventory Audit Reports

7) Reference, if any

Manufacturer’s recommendations for distribution center equipment maintenance, industry guidelines for distribution center management and safety, regulatory requirements for distribution center operations, and local safety regulations.

8) SOP Version

Version 1.0