Standard Operating Procedure for Maintenance of Office Equipment

1) Purpose

The purpose of this SOP is to establish guidelines for the maintenance of office equipment to ensure functionality, reliability, and longevity in pharmaceutical manufacturing facilities.

2) Scope

This SOP applies to all office equipment used within pharmaceutical manufacturing facilities, including printers, copiers, computers, and communication devices.

3) Responsibilities

The Facility Management Department is responsible for implementing and adhering to this SOP. The Office Manager oversees the maintenance of office equipment.

4) Procedure

1. Regular Inspections
   1. Conduct routine inspections of office equipment to identify any signs of wear, damage, or malfunction.
   2. Document inspection findings and prioritize maintenance needs.
2. Preventive Maintenance
   1. Develop a preventive maintenance schedule based on manufacturer recommendations and usage frequency.
   2. Perform routine maintenance tasks such as cleaning, lubrication, and calibration.
3. Repair and Service
   1. Address equipment failures promptly by contacting authorized service providers or internal technical support.
   2. Ensure repairs are conducted according to manufacturer specifications and safety guidelines.
4. Inventory Management
   1. Maintain an inventory of office equipment, including serial numbers, warranties, and service history.
   2. Track consumables such as toner cartridges and ensure adequate stock levels.
5. Training and Awareness
   1. Provide training to office staff on proper use and care of equipment to prevent damage and maximize lifespan.
   2. Promote awareness of maintenance procedures and reporting channels for equipment issues.

5) Abbreviations, if any

None

6) Documents, if any

Maintenance Schedule, Inspection Reports, Repair Records, Equipment Inventory

7) Reference, if any

Manufacturer guidelines and recommendations for the maintenance of specific office equipment models.

8) SOP Version

Version 1.0