Standard Operating Procedure for Maintenance of Warehouses

1) Purpose

The purpose of this SOP is to establish guidelines for the maintenance and operation of warehouses in pharmaceutical manufacturing facilities to ensure proper storage and handling of materials and products.

2) Scope

This SOP applies to all warehouses used within the facility premises.

3) Responsibilities

The Facilities Management Department is responsible for implementing and adhering to this SOP. Warehouse Supervisors and designated personnel are responsible for the maintenance and operation of warehouses.

4) Procedure

1. General Maintenance
   1. Develop a general maintenance schedule for warehouses, covering structural integrity, lighting, ventilation, and pest control.
   2. Inspect warehouse infrastructure, including floors, walls, roofs, and doors, regularly for signs of wear, damage, or degradation.
2. Storage System Maintenance
   1. Ensure proper maintenance of shelving, pallet racks, and storage bins to prevent structural failures and ensure safe storage conditions.
   2. Inspect storage systems for stability, load capacity, and alignment.
3. Environmental Controls
   1. Monitor and maintain environmental controls such as temperature, humidity, and lighting to ensure suitable storage conditions for materials and products.
   2. Calibrate environmental monitoring equipment as per calibration procedures and maintain calibration records.
4. Housekeeping and Safety
   1. Implement regular housekeeping procedures to maintain cleanliness and organization within warehouses.
   2. Ensure compliance with safety regulations regarding aisle space, emergency exits, fire protection systems, and hazard communication.
5. Documentation and Reporting
   1. Maintain accurate records of warehouse inspections, maintenance activities, environmental monitoring, housekeeping efforts, and any safety incidents.
   2. Document any deviations from standard operating procedures and corrective actions taken.

5) Abbreviations, if any

SOP: Standard Operating Procedure

6) Documents, if any

General Maintenance Schedule, Storage System Inspection Reports, Environmental Monitoring Records, Housekeeping Procedures, Safety Inspection Reports, Calibration Records

7) Reference, if any

Manufacturer’s recommendations for warehouse equipment maintenance, industry guidelines for warehouse management and safety, regulatory requirements for warehouse cleanliness and storage conditions, and local safety regulations.

8) SOP Version

Version 1.0