SOP for Managing Emergency Transportation of Injured Workers

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SOP for Managing Emergency Transportation of Injured Workers

Standard Operating Procedure for Managing Emergency Transportation of Injured Workers

1) Purpose

The purpose of this SOP is to establish a structured procedure for safely and efficiently transporting injured workers to medical facilities during emergencies, ensuring their health and safety are prioritized.

2) Scope

This SOP applies to all employees, supervisors, and Emergency Response Team (ERT) members responsible for managing emergency situations involving injured personnel. It covers transportation by ambulance, company vehicles, or external medical services.

3) Responsibilities

  • Supervisors: Coordinate emergency transportation and ensure injured workers receive prompt medical attention.
  • Emergency Response Team (ERT): Provide initial first aid, assess the situation, and assist in preparing the injured worker for transport.
  • HR Department: Maintain up-to-date emergency contact information for all employees.
  • Safety Officers: Monitor transportation protocols and review incident reports for continuous improvement.

4) Procedure

4.1 Immediate Actions After an Injury

  1. Ensure Safety:
    • Assess the area to ensure it is safe to approach the injured worker.
    • If necessary, secure the area to prevent further injuries or hazards.

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  2. Provide First Aid:
    • Administer initial first aid based on the severity and type of injury, such as stopping bleeding or stabilizing fractures.
  3. Contact Emergency Services:
    • Dial emergency services or the nearest ambulance provider and provide details about the injury, location, and
condition of the injured worker.

4.2 Preparing for Transportation

  1. Assess the Mode of Transportation:
    • Determine whether the injured worker requires an ambulance or can be transported safely in a company vehicle.

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  2. Prepare the Injured Worker:
    • Ensure the injured worker is stabilized using appropriate equipment, such as stretchers, neck braces, or splints, before moving them.
  3. Inform the Receiving Facility:
    • Notify the nearest hospital or clinic about the incoming patient and provide details about the injury.

4.3 Transportation Process

  1. Ambulance Transportation:
    • Ensure paramedics are provided with clear directions to the facility and escorted to the injured worker’s location.

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  2. Company Vehicle Transportation:
    • Only use a company vehicle if the injury is non-life-threatening and does not require advanced medical care during transit.
    • Assign a trained first aid responder to accompany the injured worker during transport.
  3. Emergency Supplies:
    • Ensure the vehicle is equipped with a first aid kit and communication devices for real-time updates.

4.4 Post-Transportation Actions

  1. Notify Emergency Contacts:
    • Contact the injured worker’s emergency contact and inform them about the incident and the medical facility involved.

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  2. Document the Incident:
    • Complete an Emergency Transportation Incident Report (Annexure 1) detailing the injury, actions taken, and mode of transportation used.
  3. Support the Injured Worker:
    • Ensure the injured worker receives any follow-up care required and provide workplace accommodations if necessary.

4.5 Review and Continuous Improvement

  1. Incident Review:
    • Conduct a debriefing session with involved personnel to evaluate the response and identify areas for improvement.

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  2. Update Protocols:
    • Revise transportation procedures or training programs based on lessons learned from the incident.
  3. Periodic Training:
    • Provide regular training sessions for employees on emergency response and transportation protocols.

5) Abbreviations, if any

  • ERT: Emergency Response Team

6) Documents, if any

  • Emergency Transportation Incident Report
  • First Aid and Stabilization Records
  • Employee Emergency Contact List

7) Reference, if any

  • OSHA Emergency Medical Standards
  • NFPA 1581: Emergency Medical Services Guidelines
  • ISO 45001 Occupational Health and Safety Guidelines

8) SOP Version

Version: 1.0

Annexure

Template 1: Emergency Transportation Incident Report

 
 
 Date Time Injured Worker Injury Description Transportation Mode Destination Facility 
 
 DD/MM/YYYY 11:45 AM John Doe Fractured Arm Ambulance City General Hospital

Template 2: First Aid and Stabilization Records

 
 
 Date Injured Worker First Aid Provided Provided By Notes 
 
 DD/MM/YYYY John Doe Applied Splint Jane Smith Stabilized Before Transport
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