SOP for Procedures for Handling Material Spills in Storage Areas – V 2.0

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SOP for Procedures for Handling Material Spills in Storage Areas – V 2.0

Standard Operating Procedure for Handling Material Spills in Storage Areas

Department Warehouse / Quality Assurance
SOP No. SOP/RM/130/2025
Supersedes SOP/RM/130/2022
Page No. Page 1 of 15
Issue Date 27/02/2025
Effective Date 02/03/2025
Review Date 27/02/2026

1. Purpose

This Standard Operating Procedure (SOP) outlines the procedures for safely handling material spills in storage areas to prevent contamination, ensure safety, and maintain compliance with Good Manufacturing Practices (GMP).

2. Scope

This SOP applies to all types of raw material spills, including hazardous, non-hazardous, liquid, and solid materials occurring in the warehouse storage areas.

3. Responsibilities

  • Warehouse Personnel: Immediately report spills, initiate containment procedures, and assist in cleanup following safety protocols.
  • Warehouse Manager: Supervise spill response activities, ensure proper documentation, and implement corrective actions.
  • Quality Assurance (QA): Verify that spill cleanup procedures meet GMP standards and conduct post-cleanup inspections.
  • Safety Officer: Ensure appropriate use of personal protective equipment (PPE) and compliance with safety regulations during spill response.

4. Accountability

The Warehouse Manager is accountable for implementing spill response procedures, while the QA Manager ensures compliance with regulatory standards and verifies cleanup effectiveness.

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5. Procedure

5.1 Spill Identification and Immediate Actions

  1. Spill Identification:
    • Identify the material involved in the spill and assess the hazard level based on the Material Safety Data Sheet (MSDS).
    • Classify spills as minor (non-hazardous) or major (hazardous or involving large quantities).
    • Document spill identification in the Spill Incident Log (Annexure-1).
  2. Immediate Containment:
    • For minor spills, use absorbent materials to contain and prevent the spread of the spill.
    • For major spills, evacuate the area immediately, activate emergency alarms, and notify the Safety Officer.
    • Secure the spill area with warning signs and barriers to prevent unauthorized access.
    • Record containment actions in the Containment Log (Annexure-2).

5.2 Spill Cleanup Procedures

  1. Personal Protective Equipment (PPE):
    • Ensure all personnel involved in spill cleanup wear appropriate PPE, including gloves, masks, goggles, and protective clothing.
    • Document PPE usage in the PPE Compliance Log (Annexure-3).
  2. Cleanup of Non-Hazardous Spills:
    • Use absorbent pads, paper towels, or spill kits to clean up non-hazardous spills.
    • Place contaminated materials in designated waste disposal bags and label appropriately.
    • Document non-hazardous cleanup activities in the Non-Hazardous Spill Cleanup Log (Annexure-4).
  3. Cleanup of Hazardous Spills:
    • For hazardous spills, use specialized spill kits containing neutralizing agents, absorbents, and chemical-resistant tools.
    • Ensure proper ventilation in the spill area to prevent inhalation of harmful vapors.
    • Place hazardous waste in labeled, sealed containers and arrange for disposal according to regulatory guidelines.
    • Document hazardous spill cleanup activities in the Hazardous Spill Cleanup Log (Annexure-5).
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5.3 Post-Cleanup Activities

  1. Inspection and Verification:
    • QA personnel must inspect the spill area to ensure complete cleanup and absence of contamination.
    • Document inspection results in the Post-Cleanup Inspection Log (Annexure-6).
  2. Restocking and Labeling:
    • Repackage and relabel any salvaged materials, ensuring they meet quality standards before returning to storage.
    • Document restocking activities in the Restocking Log (Annexure-7).

5.4 Handling Deviations and Corrective Actions

  1. Reporting Deviations:
    • Report any deviations, such as inadequate spill containment or failure to follow PPE protocols, to the Warehouse Manager and QA.
    • Document deviations in the Deviation Log (Annexure-8).
  2. Corrective Actions:
    • Investigate the cause of the deviation and implement corrective measures, such as retraining staff or updating spill response procedures.
    • Document corrective actions in the Corrective Action Log (Annexure-9).

6. Abbreviations

  • SOP: Standard Operating Procedure
  • GMP: Good Manufacturing Practice
  • QA: Quality Assurance
  • MSDS: Material Safety Data Sheet
  • PPE: Personal Protective Equipment
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7. Documents

  1. Spill Incident Log (Annexure-1)
  2. Containment Log (Annexure-2)
  3. PPE Compliance Log (Annexure-3)
  4. Non-Hazardous Spill Cleanup Log (Annexure-4)
  5. Hazardous Spill Cleanup Log (Annexure-5)
  6. Post-Cleanup Inspection Log (Annexure-6)
  7. Restocking Log (Annexure-7)
  8. Deviation Log (Annexure-8)
  9. Corrective Action Log (Annexure-9)

8. References

  • 21 CFR Part 211 – Current Good Manufacturing Practice for Finished Pharmaceuticals
  • WHO GMP Guidelines
  • OSHA Hazardous Materials Handling Standards

9. SOP Version

Version: 2.0

10. Approval Section

Prepared By Checked By Approved By
Signature
Date
Name
Designation
Department

11. Annexures

Annexure-1: Spill Incident Log

Date Material Name Spill Type Location Reported By
27/02/2025 Solvent A Liquid Spill Storage Area B Ravi Kumar

Annexure-2: Containment Log

Date Material Name Containment Method Performed By
27/02/2025 Solvent A Absorbent Pads Used Sunita Sharma

Revision History:

Revision Date Revision No. Revision Details Reason for Revision Approved By
01/01/2024 1.0 Initial Version New SOP QA Head
27/02/2025 2.0 Updated Spill Handling Procedures Regulatory Compliance QA Head
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