Procurement of Laboratory Supplies – Standard Operating Procedure

1) Purpose

To establish guidelines for procuring laboratory supplies to support research, development, and quality control activities within the pharmaceutical purchase department.

2) Scope

This SOP applies to the procurement of laboratory supplies, including chemicals, reagents, and equipment.

3) Responsibilities

Procurement Manager: Responsible for overseeing laboratory supplies procurement.
Research and Development Team: Responsible for specifying technical requirements.

4) Procedure

4.1) Requirement Specification:
4.1.1) Identify laboratory supply needs based on research and testing requirements.
4.1.2) Define technical specifications and quality standards.

4.2) Supplier Identification:
4.2.1) Identify suppliers capable of providing required laboratory supplies.
4.2.2) Evaluate suppliers based on quality, reliability, and compliance with safety regulations.

4.3) Purchase Order Creation:
4.3.1) Issue purchase orders to selected suppliers specifying laboratory supply requirements.
4.3.2) Include delivery schedules and safety compliance requirements in purchase orders.

4.4) Receipt and Inspection:
4.4.1) Receive laboratory supplies against purchase orders.
4.4.2) Perform inspection and quality control checks to verify conformity with specifications.

4.5) Documentation and Records:
4.5.1) Maintain records of laboratory supply procurement activities including purchase orders, receipts, and inspection reports.
4.5.2) Ensure compliance with documentation requirements.

5) Abbreviations, if any

N/A

6) Documents, if any

• Laboratory Material Specifications
• Purchase Orders
• Quality Control Reports

7) Reference, if any

Regulatory Guidelines: FDA CFR Part 211.94, ICH Q9
Industry Standards: ISO 15378:2017

8) SOP Version

Version 1.0