Purchase Requisition Process – Standard Operating Procedure

1) Purpose

To outline the process for initiating and approving purchase requisitions for materials and services needed by various departments.

2) Scope

This SOP applies to all purchase requisition activities within the pharmaceutical purchase department.

3) Responsibilities

Department Heads: Responsible for initiating purchase requisitions.
Purchasing Team: Responsible for reviewing and processing requisitions.

4) Procedure

4.1) Requisition Initiation:
4.1.1) Complete the purchase requisition form with necessary details.
4.1.2) Attach supporting documents such as quotes or specifications.

4.2) Requisition Review and Approval:
4.2.1) Review requisition for completeness and accuracy.
4.2.2) Obtain necessary approvals as per delegation of authority.

4.3) Purchase Order Creation:
4.3.1) Convert approved requisitions into purchase orders.
4.3.2) Communicate purchase order details to suppliers.

4.4) Requisition Tracking:
4.4.1) Maintain records of requisition status and updates.
4.4.2) Communicate status to requesting departments.

5) Abbreviations, if any

N/A

6) Documents, if any

• Purchase Requisition Form
• Approval Matrix
• Purchase Orders

7) Reference, if any

Regulatory Guidelines: FDA CFR Part 211.22, ICH Q10
Industry Standards: ISO 9001:2015

8) SOP Version

Version 1.0