Standard Operating Procedure for Recording and Updating Waste Disposal Logs

1) Purpose

The purpose of this SOP is to establish a standardized method for recording and updating waste disposal logs to ensure accurate tracking, regulatory compliance, and accountability in waste management practices.

2) Scope

This SOP applies to all departments and personnel responsible for managing and documenting the disposal of hazardous and non-hazardous waste generated within the organization.

3) Responsibilities

• Waste Management Officer: Oversee the recording and updating of waste disposal logs and ensure their accuracy and completeness.
• Department Supervisors: Ensure proper documentation of waste disposal activities in their respective areas.
• Compliance Officer: Review disposal logs for regulatory adherence and prepare reports for submission to authorities.
• Waste Disposal Vendors: Provide necessary documentation for waste collection and final disposal.

4) Procedure

4.1 Waste Identification and Classification

1. Segregate Waste:
   • Sort waste into categories such as hazardous, non-hazardous, recyclable, and non-recyclable.

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2. Classify Waste:
   • Label waste types based on characteristics (e.g., chemical, biological, flammable) and assign corresponding waste codes.
3. Document Waste Details:
   • Record the type, quantity, and source of waste in the Waste Segregation Log (Annexure 1).

4.2 Recording Waste Disposal Activities

1. Use Standardized Templates:
   • Record disposal details in the Waste Disposal Log (Annexure 2), ensuring consistency across all departments.

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2. Document Key Details:
   • Include the date, waste type, quantity, disposal method, and vendor details for each entry.
3. Attach Supporting Documentation:
   • Attach waste disposal certificates, weighbridge receipts, and chain-of-custody forms to the log.

4.3 Updating Waste Disposal Logs

1. Daily Updates:
   • Ensure waste disposal logs are updated daily to reflect current disposal activities accurately.

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2. Review for Completeness:
   • Check logs weekly to verify that all disposal activities are recorded and supporting documents are attached.
3. Correct Errors:
   • Address discrepancies or missing information immediately and document corrections in the log.

4.4 Reviewing and Analyzing Logs

1. Monthly Review:
   • Conduct monthly reviews of disposal logs to identify trends, ensure compliance, and evaluate waste reduction efforts.

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2. Prepare Summary Reports:
   • Generate reports summarizing waste types, quantities, and disposal methods for management and regulatory submissions.
3. Address Non-Compliance:
   • Identify any instances of non-compliance with disposal guidelines and implement corrective actions promptly.

4.5 Archiving and Retaining Records

1. Secure Storage:
   • Store waste disposal logs in a secure location with access restricted to authorized personnel.

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2. Retention Period:
   • Retain records for a minimum of five years or as required by local regulations.
3. Archive Expired Logs:
   • Transfer logs older than the retention period to the archive, clearly labeling them for easy retrieval if needed.

5) Abbreviations, if any

• PPE: Personal Protective Equipment
• EHS: Environmental, Health, and Safety

6) Documents, if any

• Waste Segregation Log
• Waste Disposal Log
• Waste Disposal Certificates

7) Reference, if any

• EPA Waste Management Guidelines
• ISO 14001 Environmental Management Standards
• Local Hazardous Waste Disposal Regulations

8) SOP Version

Version: 1.0

Annexure

Template 1: Waste Segregation Log

 
 
 
Date
 
Waste Type
 
Source
 
Quantity
 
Category
 
 
 
DD/MM/YYYY
 
Chemical
 
Production Area
 
20 kg
 
Hazardous
 
 
 

Template 2: Waste Disposal Log

 
 
 
Date
 
Waste Type
 
Quantity
 
Disposal Method
 
Vendor
 
 
 
DD/MM/YYYY
 
Used Solvent
 
50 L
 
Incineration
 
ABC Waste Services