Standard Operating Procedure for Security System Maintenance

1) Purpose

The purpose of this SOP is to establish the procedures for maintaining security systems to ensure their effectiveness and compliance with regulatory requirements in the pharmaceutical industry.

2) Scope

This SOP applies to all security systems, including access control, CCTV, and intrusion detection systems, used in the pharmaceutical manufacturing facility.

3) Responsibilities

The Security and Maintenance Departments are responsible for implementing and adhering to this SOP. All relevant personnel must be trained on the procedures outlined in this document.

4) Procedure

1. Routine Inspection and Testing
   1. Conduct regular inspections of security cameras, access control panels, and alarm systems.
   2. Test functionality of CCTV cameras, recording devices, and intrusion detection sensors.
   3. Document all inspection and testing activities, including date, tests performed, and personnel involved.
2. Preventive Maintenance
   1. Create a preventive maintenance schedule based on manufacturer guidelines and industry best practices.
   2. Inspect and maintain access control readers, CCTV lenses, and alarm system components.
   3. Document all preventive maintenance activities and update the maintenance schedule as necessary.
3. Corrective Maintenance
   1. Respond promptly to any security system malfunctions or alarms.
   2. Perform necessary repairs or replacements to restore system functionality.
   3. Document all corrective maintenance activities, including date, tasks performed, and personnel involved.
4. Performance Verification
   1. Verify the performance of security systems after maintenance or modifications.
   2. Review CCTV footage and access logs as part of performance verification.
   3. Adjust system settings or components as necessary to maintain effectiveness.
5. Review and Documentation
   1. Regularly review maintenance records and incident reports to identify trends and areas for improvement.
   2. Update maintenance procedures and schedules based on review findings and system performance.

5) Abbreviations, if any

CCTV: Closed-Circuit Television

6) Documents, if any

Inspection Reports, Testing Logs, Maintenance Records, Manufacturer Manuals

7) Reference, if any

Relevant regulatory guidelines and security standards applicable to pharmaceutical facilities.

8) SOP Version

Version 1.0