Shipment Verification Procedure

Purpose

The purpose of this SOP is to establish procedures for verifying the accuracy of incoming and outgoing shipments in the pharmaceutical warehouse to ensure the quality, integrity, and compliance of products.

Scope

This SOP applies to all personnel involved in the shipment verification process within the warehouse.

Responsibilities

• Warehouse Manager: Overall responsibility for implementing shipment verification procedures and ensuring compliance.
• Receiving Staff: Responsible for verifying incoming shipments against purchase orders and shipment documentation.
• Shipping Staff: Responsible for verifying outgoing shipments against sales orders and packing lists.
• Quality Assurance: Responsible for verifying the quality and compliance of products during shipment verification.

Procedure

1. Incoming Shipments:
   • Receive incoming shipments and compare them against the corresponding purchase orders.
   • Inspect incoming shipments for damage, discrepancies, or deviations from specifications.
   • Verify the accuracy of quantities received and reconcile any discrepancies with suppliers.
2. Outgoing Shipments:
   • Review sales orders and packing lists to ensure accuracy and completeness of outgoing shipments.
   • Select appropriate packaging materials and ensure products are securely packed for transit.
   • Verify that all required documentation, including shipping labels and invoices, is included with the shipment.
3. Quality Verification:
   • Conduct quality checks on incoming and outgoing shipments to verify product integrity and compliance.
   • Inspect products for damage, defects, or signs of tampering.
   • Verify product expiration dates, lot numbers, and other critical information against specifications.
4. Documentation:
   • Maintain accurate records