Stock Replenishment Planning – Standard Operating Procedure

1) Purpose

To establish guidelines for planning and executing stock replenishment activities to ensure optimal inventory levels, prevent stockouts, and support uninterrupted production within the pharmaceutical manufacturing department.

2) Scope

This SOP applies to the replenishment planning of all inventory items, including raw materials, packaging materials, finished goods, and consumables used in pharmaceutical manufacturing and distribution.

3) Responsibilities

Production Planner: Responsible for forecasting inventory requirements and initiating replenishment orders.
Procurement Team: Responsible for sourcing and procuring inventory items in accordance with replenishment plans.

4) Procedure

4.1) Inventory Analysis:
4.1.1) Monitor inventory levels and consumption patterns through regular analysis and reports.
4.1.2) Identify items approaching minimum stock levels or reorder points.

4.2) Replenishment Trigger:
4.2.1) Determine replenishment triggers based on inventory thresholds, lead times, and consumption rates.
4.2.2) Initiate replenishment orders when inventory levels reach predetermined triggers.

4.3) Requisition and Approval:
4.3.1) Create purchase requisitions or production orders based on replenishment requirements.
4.3.2) Obtain necessary approvals for replenishment orders from authorized personnel.

4.4) Supplier Communication:
4.4.1) Communicate replenishment requirements to approved suppliers or internal production teams.
4.4.2)