Supplier Confidentiality Agreements – Standard Operating Procedure

1) Purpose

To establish guidelines for negotiating, executing, and managing confidentiality agreements with suppliers to protect sensitive information within the pharmaceutical purchase department.

2) Scope

This SOP applies to all interactions and exchanges of confidential information between the pharmaceutical company and its suppliers.

3) Responsibilities

Legal Department: Responsible for drafting and reviewing confidentiality agreements.
Procurement Team: Responsible for implementing and monitoring compliance with confidentiality agreements.

4) Procedure

4.1) Agreement Negotiation:
4.1.1) Identify the need for a confidentiality agreement based on the sensitivity of the information to be shared.
4.1.2) Initiate negotiations with suppliers to establish terms and conditions for protecting confidential information.

4.2) Agreement Drafting:
4.2.1) Draft confidentiality agreements using approved templates and legal language.
4.2.2) Ensure agreements specify the types of information considered confidential and obligations for safeguarding it.

4.3) Execution and Signing:
4.3.1) Obtain necessary approvals for the confidentiality agreement from authorized signatories.
4.3.2) Coordinate the signing of agreements by both parties and maintain executed copies for records.

4.4) Communication and Training:
4.4.1) Communicate confidentiality obligations to relevant stakeholders within the organization.
4.4.2) Provide