Standard Operating Procedure for UPS and Power Backup Maintenance

1) Purpose

The purpose of this SOP is to establish the procedures for maintaining uninterruptible power supply (UPS) systems and power backup systems to ensure their reliable operation and compliance with regulatory requirements in the pharmaceutical industry.

2) Scope

This SOP applies to all UPS systems and power backup systems used in the pharmaceutical manufacturing process.

3) Responsibilities

The Maintenance Department is responsible for implementing and adhering to this SOP. All relevant personnel must be trained on the procedures outlined in this document.

4) Procedure

1. Routine Maintenance
   1. Inspect UPS and power backup systems regularly to identify any signs of wear or malfunction.
   2. Test battery capacity and replace batteries as necessary according to manufacturer recommendations.
   3. Document all routine maintenance activities, including date, tasks performed, and personnel involved.
2. Preventive Maintenance
   1. Create a preventive maintenance schedule based on manufacturer guidelines and industry standards.
   2. Perform preventive maintenance tasks, such as cleaning and inspecting UPS components, testing voltage regulation, and conducting load bank tests.
   3. Document all preventive maintenance activities and update the maintenance schedule as necessary.
3. Corrective Maintenance
   1. Identify and report any issues requiring corrective maintenance immediately.
   2. Perform necessary repairs or replacements to restore UPS and power backup system functionality.
   3. Document all corrective maintenance activities, including date, tasks performed, and personnel involved.
4. Performance Monitoring
   1. Monitor UPS and power backup system performance regularly to ensure optimal operation and compliance with regulatory requirements.
   2. Record battery performance, voltage output, and system response during power interruptions.
   3. Adjust system settings as necessary to maintain required operating conditions.
5. Review and Documentation
   1. Review maintenance records regularly to identify trends and areas for improvement.
   2. Update maintenance procedures and schedules based on review findings and system performance data.

5) Abbreviations, if any

UPS: Uninterruptible Power Supply

6) Documents, if any

Maintenance Logs, Battery Replacement Records, Equipment Manuals

7) Reference, if any

Relevant regulatory guidelines such as FDA, EMA, and WHO GMP requirements.

8) SOP Version

Version 1.0