Standard Operating Procedure for Warehouse Management for Aerosol Production
1) Purpose
The purpose of this SOP is to define procedures for the management and control of materials and products stored in warehouses within the aerosol production facility. Effective warehouse management ensures that materials are handled, stored, and distributed in a manner that maintains quality, integrity, and regulatory compliance.
2) Scope
This SOP applies to all warehouse activities related to raw materials, packaging materials, intermediate products, and finished aerosol products at [Company Name].
3) Responsibilities
Warehouse Manager: Oversee warehouse operations and ensure compliance with SOPs.
Quality Assurance (QA) Manager: Monitor warehouse activities to ensure adherence to quality standards.
Production Manager: Coordinate material movements between warehouse and production areas.
Logistics Personnel: Handle material receipt, storage, and distribution activities as per SOPs.
4) Procedure
4.1 Receipt of Materials:
4.1.1 Receive incoming materials and products, verifying quantities and documentation against purchase orders.
4.1.2 Inspect materials for damage, contamination, or discrepancies and document findings.
4.1.3 Quarantine materials that do not meet acceptance criteria pending QA approval.
4.2 Storage and Inventory Control:
4.2.1 Allocate storage locations based on material type, storage conditions, and FIFO (First In, First Out) principles.
4.2.2 Label all materials with identification tags or labels indicating product name, lot number, and expiration date.
4.2.3 Conduct regular inventory counts and reconcile physical inventory with system records.
4.3 Material Handling and Distribution:
4.3.1 Ensure proper handling and transportation of materials within the warehouse using appropriate equipment and procedures.
4.3.2 Maintain segregation of materials to prevent cross-contamination and ensure traceability.
4.3.3 Prepare materials for distribution to production areas as per production schedules and material requisitions.
4.4 Environmental Control:
4.4.1 Monitor and control warehouse environmental conditions, including temperature, humidity, and cleanliness.
4.4.2 Implement measures to prevent pests, dust, and other contaminants from entering the warehouse.
4.4.3 Perform regular checks and calibrations of environmental monitoring equipment.
4.5 Security and Access Control:
4.5.1 Restrict access to warehouse areas to authorized personnel only.
4.5.2 Implement security measures, such as CCTV surveillance and access logs, to prevent unauthorized access.
4.5.3 Conduct periodic audits of warehouse security procedures and update security protocols as needed.
4.6 Documentation and Record Keeping:
4.6.1 Maintain accurate records of all warehouse transactions, including receipts, issues, transfers, and returns.
4.6.2 Document any deviations from SOPs and corrective actions taken.
4.6.3 Archive warehouse records in a secure and organized manner for traceability and regulatory inspections.
5) Abbreviations, if any
FIFO: First In, First Out
QA: Quality Assurance
SOP: Standard Operating Procedure
CCTV: Closed-Circuit Television
6) Documents, if any
Warehouse SOP Manual
Material Receipt and Inspection Records
Inventory Control Logs
Environmental Monitoring Reports
7) Reference, if any
GMP Guidelines
FDA Guidance for Industry: Current Good Manufacturing Practice for Finished Pharmaceuticals
ICH Q10: Pharmaceutical Quality System
8) SOP Version
Version 1.0
