Standard Operating Procedure for Warehouse Management for Gels Production
1) Purpose
The purpose of this SOP is to establish procedures for the efficient and controlled management of materials and finished products within the warehouse dedicated to gels production, ensuring compliance with regulatory requirements and maintaining inventory integrity.
2) Scope
This SOP applies to all personnel involved in warehouse operations, including receipt, storage, handling, and distribution of materials and finished products in the pharmaceutical manufacturing facility’s gels production department.
3) Responsibilities
Warehouse Manager: Oversee warehouse operations and ensure compliance with SOPs.
Quality Assurance (QA) Team: Monitor warehouse activities and ensure adherence to quality standards.
Production Supervisors: Coordinate material requisitions and ensure availability of materials for production.
4) Procedure
4.1 Receipt and Inspection of Materials
4.1.1 Receive incoming materials according to approved purchase orders and shipping documents.
4.1.2 Perform visual and physical inspection of materials for quantity, condition, and documentation completeness.
4.2 Storage and Labeling
4.2.1 Store materials in designated warehouse locations based on storage conditions and material compatibility.
4.2.2 Label materials with required information including product name, batch/lot number, expiration date, and storage conditions.
4.3 Inventory Management
4.3.1 Maintain accurate inventory records through electronic or manual systems, including real-time updates of material movements.
4.3.2 Conduct periodic cycle counts and physical inventory audits to reconcile inventory discrepancies.
4.4 Material Handling and Issuance
4.4.1 Handle materials according to specified procedures to prevent damage and contamination.
4.4.2 Issue materials to production based on approved material requisition forms and FIFO (First In, First Out) principles.
4.5 Good Documentation Practices
4.5.1 Document all warehouse transactions, including receipts, issues, transfers, and adjustments, accurately and promptly.
4.5.2 Maintain records of temperature and humidity conditions for materials requiring special storage conditions.
5) Abbreviations, if any
SOP: Standard Operating Procedure
QA: Quality Assurance
FIFO: First In, First Out
6) Documents, if any
– Warehouse Standard Operating Procedures Manual
– Material Receipt and Inspection Records
– Inventory Management Logs
7) Reference, if any
– FDA Guidance for Industry: Current Good Manufacturing Practice for Finished Pharmaceuticals
– EU GMP Part II: Basic Requirements for Active Substances Used as Starting Materials
– Company-specific warehouse management procedures and guidelines
8) SOP Version
Version 1.0
